About the Corporation

Research

Initiatives to prevent the misuse of public research funds

In order to clarify the system of responsibility for public research funds and ensure their proper management and operation, our university has established the "Hyogo College of Medicine Public Research Funds Management and Audit Regulations" and is working to prevent any improper use of public research funds.
Going forward, we will continue to strive to create an environment that will serve as the foundation for the appropriate management and operation of public research funds across the university, based on the "Guidelines for the Management and Audit of Public Research Funds at Research Institutions (Implementation Standards) (Decided by the Minister of Education, Culture, Sports, Science and Technology)" and other guidelines.
Researchers affiliated with our university are fully aware that public research funds are funded by precious tax money from the nation's citizens, and will use them fairly and efficiently while conducting appropriate research in accordance with the Hyogo College of Medicine Code of Conduct for Researchers.

Clarifying the system of responsibility within the institution

Responsibility Structure job title Responsibilities and authorities
Chief Administrative Officer President It will bear ultimate responsibility for the management and administration of public research funds, and will formulate and publicize basic policies for preventing misconduct as well as take the necessary measures to implement them.
General Manager Vice President It will have the actual responsibility and authority to oversee the operation and management of public research funds for the entire university, and will formulate and implement specific measures for the entire university based on the basic policy, and report the implementation status to the Chief Administrator.
Compliance Promotion Officer Dean Under the direction of the Chief Management Officer, the following measures will be implemented:
1. Each faculty will implement measures and report the implementation status to the General Administrator.
2. Provide compliance education to all researchers involved in the operation and management of public research funds within each faculty, and supervise and manage attendance.
3. Each faculty will carry out continuous awareness-raising activities.
4. Monitor whether researchers are appropriately managing and using public research funds and provide guidance for improvement as necessary.
Deputy Compliance Promotion Officer University Administration Director Assist the Compliance Promotion Officer.

Creating an environment that serves as the basis for proper management and operation

  • We hold educational training sessions on campus to ensure that students are fully aware of compliance education and usage rules.
  • With the aim of promoting the healthy development and advancement of academic research at our university, we have established regulations that must be observed by all faculty and staff involved in research.

Identifying factors that lead to fraud and formulating and implementing fraud prevention plans

The Research Integrity Promotion Office has been established as an organization under the direct control of the Chief Administrator, and will implement the following items together with the General Administrator.

  1. Regarding the creation of fraud prevention plans
  2. Matters relating to the promotion and management of operations based on the fraud prevention plan
  3. Education and training on research integrity, appropriate use of public research funds, etc.
  4. Self-examination and evaluation of research activities, etc.

Based on the basic policy established by the Chief Administrator, the General Administrator will implement the following items together with the Research Integrity Promotion Office.

  1. Work with relevant departments to develop specific improvement measures to address the causes of fraud.
  2. Matters related to grasping and verifying the actual situation regarding the operation and management of public research funding operations

Consultation and reporting desk

Consultation desk for all matters related to public research funds

University Administration Department
Research Promotion Division

〒663-8501
1-1 Mukogawa-cho, Nishinomiya City, Hyogo Prefecture (Building No. 10, 2nd floor)

0798-45-6164 (direct)

FAX: 0798-45-6498

rss-adm[at]hyo-med.ac.jp

Contact point for reporting and whistleblowing regarding the misappropriation of research funds and misconduct in research activities

Internal Audit Office

〒663-8501
1-1 Mukogawa-cho, Nishinomiya City, Hyogo Prefecture (Building 10, 10th floor)

0798-45-6610 (direct)

FAX: 0798-45-6973

tsuhou[at]hyo-med.ac.jp
  • Reports and accusations will be accepted in writing (formats: PDF, WORD), email, fax, or in person, etc.
  • In principle, reports and allegations must be made in a public name. If the report is anonymous, it will be treated in the same way as a public report or allegation, depending on the content.
  • Reporters and accusers will not be subjected to any detrimental treatment as a result of making a report or allegation.
  • The person in charge of the Whistleblower Office and other relevant parties will protect the personal information of whistleblowers and protect the rights of whistleblowers in accordance with the spirit of the Whistleblower Protection Act (Act No. 122 of June 18, 2004), a national law.

[Procedure after reporting/accusing someone]

Reporter/Whistleblower ⇒ 〔window〕
Internal Audit Office		 ⇒ [Head of research institute]
President		 ⇒ [Head of the corporation establishing the research institute]
Chair of the Board of Trustees

To all traders

Submission of the pledge

As part of our efforts to prevent misuse, we require vendors who conduct transactions with our university using public research funds to submit a pledge not to engage in any misconduct.
We ask that all business partners fully understand our university's efforts and actively and continuously cooperate with us in accordance with the contents of the pledge.

Dealing with businesses involved in fraudulent transactions

In accordance with Article 10 of the Hyogo College of Medicine Public Research Fund Management and Audit Regulations and Article 21 of the Hyogo College of Medicine School Incorporated Regulations for Handling Misconduct in Research Activities, the name, location, and industry of any business involved in the misuse of public research funds will be made public and disciplinary measures such as the suspension of transactions will be taken against them.